Rule 205: Free and Reduced Rate Transportation for Agents
 
  1. General Agents and General Sales Agents
    1. A general agent of general sales agent (including officials and employees of a general agency) of the above carrier may be allowed free of reduced rate transportation provided:
      1. The general agency represents such carrier; and
      2. The general agent of official or employee of the general agency devotes all or substantially all of his time to the business of such carrier.
    2. When transportation is for the purpose of the carrier's business, transportation may be issued free of charge by carrier for carriage over its own lines.
    3. When transportation is for the purpose of vacation, transportation will be issued to the general sales agent or to general sales agency officials or employees (including members of their immediate families) by carrier and at the reduced fares listed below, when transportation is for the purpose of a personal vacation of the general sales agent or an official or employee of a general sales agency, but not to exceed on trip per calendar year.

      EXCEPTION: When such transportation is authorized on a space available basis, the charge by carrier will be 10 percent of the published fare.

      In order to obtain the personal vacation transportation the following conditions will apply:
      1. The appointment of the general agency must have been in effect continuously for at least twelve months prior to the issuance of the free transportation; and
      2. Application must be made in writing by the general agent or a senior official of the general agency to the carrier that is to furnish the transportation, setting forth in detail all the information necessary to establish eligibility for such transportation. Approval of such transportation must be given by an authorized official of the carrier that is furnishing the free transportation.
  2. Passenger Sales Agents Located Outside The United States
    1. General Application
      Owners, officers, directors and employees of an authorized passenger sales agency of the carrier, will be allowed transportation over the lines of each such carrier on the following basis:
      1. Reduced fare transportation at 25 percent of the applicable fare: Normal free baggage allowance and excess baggage charges will apply;
      2. Not more than two trips per calendar year per authorized agency office location;
      3. The outward portion of travel must be commenced during the calendar year in which the ticket is issued and all travel must be completed within three (3) months from date of issuance; and
      4. Owners, officers, directors or employees of the passenger's sales agency may pool the total number of tickets that carrier will grant pursuant to subparagraphs (A) and (B) above within each country.
    2. Eligibility
      Reduced fare transportation will be granted provided that the agent has been on the IATA and/or carrier approved list of agents continuously for at least one year immediately prior to the issuance of the transportation.
    3. Spouses
      The spouse of a person eligible under paragraph (1) will be allowed:
      1. Reduced fare transportation at 50 percent of the applicable fare;
      2. Not more than one trip per calendar year for each spouse via each carrier;
      3. The spouse must accompany the eligible person on the same aircraft to the point of turnaround.
    4. Application for Transportation
      In order to obtain the foregoing transportation, application shall be made by a responsible official of the passenger sales agency in writing to the carrier that is to issue the ticket. Such application shall include the point of origin, stopover points, point of destination, carrier and flight to be used on each portion of the transportation and dates of travel.
  3. Passenger Sales Agents Located in the United States
    1. Application
      1. Owners, officers, directors and employees of an authorized passenger sales agency of the carriers will be allowed transportation over the lines of such carriers on the following basis:
        1. Reduced fare transportation of 25 percent of the applicable fare. Normal free baggage allowance and excess baggage charges will apply;
        2. Not more than two trips per calendar year for each qualified person at each approved location will be permitted provided that no carrier will honor more than two such reduced fare tickets per approved location per calendar year; provided further that the carrier may pool among the qualified personnel of the agent the total number of tickets that the carrier is entitled to grant within the United States;
        3. The outward portion of travel must be commenced during the calendar year in which the ticket is issued and all travel shall be completed within three months from the date of issuance of ticket; and
        4. Owners, officers, directors or employees of the passenger sales agency may pool the total number of tickets that carrier(s) will grant pursuant to subparagraphs (I) and (II) above, within the united States.
      2. Spouses
        The spouse of a person eligible under paragraph (1)(A) will be allowed:
        1. Reduced fare transportation at 50 percent of the applicable fare;
        2. Not more than one trip per calendar year for each spouse via each carrier;
        3. The spouse must accompany the eligible person on the same aircraft to the point of turnaround.
    2. Eligibility
      Reduced fare transportation will be granted by the carrier(s) as indicated above provided the agent has been on the IATA and/or carrier approved list of agents continuously for at least one year immediately prior to the date of application for such reduced fare transportation and provided the passenger has been in the service of the agent continuously and without interruption for a period of not less than one year immediately prior to the date of application for such reduced fare transportation.

      EXCEPTION: A person previously eligible for reduced rate transportation in the employ of another approved location or agent, may be granted such transportation after three months service with another approved location or agent provided the new employment is taken up immediately on termination of the old.
    3. Application For Transportation
      In order to obtain the foregoing transportation, application shall be made in writing to the carrier which is to issue the ticket, by a responsible official of the passenger sales agency. Such application shall include the point of origin, stopover points, point of destination, carrier and flight to be used on each portion of the transportation and dates of travel.
  4. Cargo Sales Agents Located Outside the United States and Canada
    1. Application
      Sole proprietors, partners, officers, directors and employees of an authorized cargo sales agency of the carrier will be allowed International transportation over the liens of each such carrier on the following basis:
      1. Reduced fare transportation at 25 percent of the applicable fare.

        Note 1: Not more than two (2) tickets per calendar year for each agent registered for a specific country; provided that a maximum of 40 additional tickets may be issued per calendar year for each registered agent for a specific country as follows: Two tickets may be issued for each 100 percent of commissionable sales or part thereof over and above the national average for the specific country in which the agent is registered.

        Note 2: The national average for carrier appointed agents shall be the total annual agent revenue received by the carrier in a given country divided by the total number of carrier appointed agents within that country.
      2. Reduced fare transportation of 50 percent of the applicable all year First Class/Executive Class/Business Class or Economy Class fare. No more than 20 tickets may be issued per calendar year for each agent registered for a specific country.
      3. The outward portion of travel must commence during the calendar year in which the ticket is issued an all travel must be completed within three months from date of issuance.
      4. Sole proprietors, partners, officers, directors and employees of the cargo sales agency may pool the total number of tickets that carrier will grant pursuant to subparagraph (A) and (B) above within each country.
    2. Eligibility
      1. Reduced fare transportation will be granted provided that the agent has been on the IATA approved list of agents and/or carrier approved list of agents continuously for at least one year immediately prior to the date of application for such reduced fare transportation; provided that a period of not less than three months shall be the qualifying period if the agent was previously eligible for reduced fare transportation in the service of another IATA and/or carrier appointed cargo agent immediately prior to his present employment and this is so certified in writing by the IATA and/or carrier appointed cargo agent making the application.
      2. Reduced fare transportation may also be granted to the spouse of such eligible agent traveling provided that:
        1. The spouse travels together with the eligible person from the point of origin to the point of destination (in the case of one way trips) or to the point of turnaround (in the case of round trips) or to the highest rated point (in the case of circle trips).
        2. The discount granted is no greater than 50 percent of the applicable fare and in no event shall such spouse receive more than one ticket per year.
        3. The transportation shall not be charged against the agency's annual allotment noted under (1)(b) above.
      3. Application For Transportation
        In order to obtain the foregoing transportation, application shall be made by an owner or officer of the cargo sales agency in writing to the carrier that is to issue the ticket. Such application shall include the point of origin, stopover points, point of destination, carrier and flight to be used on each portion of the transportation and dates of travel.
      4. Additional Free and Reduced Fare Transportation
        1. Training courses for cargo agents carriers may individually or jointly provide programmed cargo training courses for instructions of employees of their cargo agents:
          1. Transportation
            Carrier(s) providing the training will grant free transportation to the individual(s) to be trained on its own services between the individual's domicile and the training location. If the organizing carrier cannot provide the transportation within the time limits specified below, he may reroute the passenger on the services of another carrier or, if no air services are available, by surface transportation. The organizing carrier may absorb the surface and/or off-line air transportation provided it does not exceed the value of the normal economy class fare and, provided further that where air transportation over the services of another carrier is used such carrier may absorb the cost of such transportation.
          2. Arrival and Departure
            The employee to be trained must reach the airport of the specified training location not more than 48 hours prior to the commencement of a full time training course, except that if the employee's journey exceeds 4,000 miles he must reach the specified training location airport not more than 60 hours prior to commencement of the course. The return journey must commence within 48 hours after completion of the course.
          3. Stopovers
            Stopovers are permitted only on the return journey provided the agent pays 25 percent of the applicable fare for the portion of transportation from the first stopover point to the last point of departure of the outward journey.
          4. All Cargo Carriers
            The organizing carrier may grant to an active all-cargo carrier the same free transportation specified in (b)(I) above for the purpose of providing instructions to such all-cargo carrier's agents.
        2. Size of Group Eligibility of Trainees
          1. The instruction must be a full time training course for a minimum of eight trainees. The employees to be trained must have been employed by an IATA and/or carrier approved cargo agent for not less than three consecutive months prior to date of commencement of travel and, further, the agent with whom they are employed must have been an IATA and/or carrier approved cargo agent for at least 12 months prior to the date of commencement of travel.
          2. If at any time prior to commencement of travel there is a change affecting the eligibility of the IATA and/or carrier approved cargo agent of person selected for travel (i.e., the agent come under notice of default of the person selected leaves the employ of the agent) the agent shall immediately so notify the issuing carrier to whom it shall also immediately return the ticket; provided that the carrier shall be responsible for canceling the free or reduced fare transportation only if it know or reasonable should have know of the changed eligibility.
          3. Notwithstanding subparagraph (I) above, in the event that pursuant to subparagraph (II) above a group organized in accordance with this rule is reduced to less than eight persons, the remaining members of the group shall be permitted to travel.
        3. Duration, Daily Instructions
          The duration of the training course shall be not less than three nor more than five consecutive days on each of which there shall be not less than six hours of instruction per day. This may include instruction conducted at the carrier's cargo terminal facilities at the specified training location.
        4. Program, Names of Trainees
          A copy of the course program outlining the syllabus, the training location, the commencement and termination dates of the course, the names of the trainees attending each course and names of such trainees' employers shall be retained by the organizing carrier for 12 months subsequent to the date of commencement of the course.
        5. Absorption of Expenses
          Carrier(s) will arrange and pay for the expenses of such persons attending the training course as follows:
          1. At the Point of Instructions
            Hotel and meal expenses, local taxes, ground transportation between the destination airport and the hotel and between the hotel and the specified training location, also, between the specified training location hotel/cargo terminal facilities and entertainment.
          2. En Route
            Hotel and meal expenses, ground transportation, airport service charges and transit fares.
        6. Special One Day Courses
          Carriers may also establish special one day courses which shall be subject to the above provisions except that:
          1. There shall be not less than four hours of instructions; and
          2. The absorption of expenses shall be limited to the day of instructions; provided that where the arrival/departure does not permit the use of the carrier's own services on the same day, expenses may also be absorbed for one night.
    3. Baggage
      Normal free baggage allowance and excess baggage and value charges will apply.
  5. Cargo and Sales Agents Located in The United States or Canada
    1. Application
      Sole proprietors, partners, officers, directors and sales/traffic management employees of an authorized cargo sales agency of the carriers will be allowed International reduced fare transportation at 25 percent of the applicable fare over the lines of such carriers on the following basis:
      1. Not more than two (2) tickets per calendar year may be issued to each appointed agent; provided that a maximum of forty (40) additional tickets may be issued per calendar year for each appointed agent as follows:
        Two (2) tickets may be issued for each 100 percent of commissionable sales or part thereof over and above the national average for the carrier's appointed agents within the U.S.A and its territories.

        Note: The national average for carrier's agents shall be the total annual agent revenue received by the carrier for U.S. agents divided by the total number of carrier's agents in the country.
      2. The outward portions of travel must commence during the calendar year in which the ticket is issued and all travel must be completed within three months from date of issuance.
      3. Sole proprietors, partners, officers, directors and sales/traffic management employees of the cargo sales agency may pool the total number of tickets that carrier(s) will grant pursuant to the above provisions, within each country.
    2. Eligibility
      1. Reduced-fare transportation will be granted provided that the agent has been on the IATA approved list of agents and/or carrier approved list of agents continuously for at least one year immediately prior to the date of application for such reduced fare transportation; provided that a period of not less than three months shall be the qualifying period of the agent was previously eligible for reduced fare transportation in the service of another IATA and/or carrier appointed cargo agent immediately prior to his present employment and this is so certified in writing by the IATA and/or carrier appointed cargo agent making the application
      2. Reduced-fare transportation will also be granted to the spouse of such eligible agent traveling provided that:
        1. The spouse travels together with the eligible person from the point of origin to the point of destination (in the case of one way trips) or to the point of turnaround (in cases of round trips) or to the highest rated point (in the case of circle trips).
        2. The discount granted is 50 percent of the applicable fare and in no event shall such spouse receive more than one ticket per year.
        3. The transportation shall not be charged against the agency's annual allotment noted above.
    3. Baggage
      Normal free baggage allowance and excess baggage and value charges will apply.